It’s a question that comes up at the start of every year: How can you effectively audit your labor law poster program?
At first, it might seem simple. Define your locations, determine the appropriate postings, get them displayed.
Of course, it’s never that easy.
Below, we will examine some basic steps employers can take to audit their labor law poster program, including best practices and tools that can make the process much easier.
How to Audit Your Labor Law Poster Program
First, employers should ask themselves some basic questions about their labor law posters:
- Are they in the correct area and in the right format?
- When was the last time I sent updated posters to my locations?
- Are my labor law posters meeting all my employees’ needs?
The proliferation of new laws at the city and county level has led to a more complex process for labor law poster compliance.
Meanwhile, labor law posters get updated regularly. At a basic level, employers should:
- Ensure location managers are displaying posters in a conspicuous location
- Cross-reference compliance dates on posters with government websites
- Calculate workforce composition to determine the potential need for non-English postings
- Note poster size and font requirements
- Update fill-in-the-blanks postings
- Dispose of old posters
- Develop a plan for remote workers
Remember, too, that in the event of an audit from a government official, they look beyond postings at recordkeeping requirements, break periods, job classifications and more.
Tools for Auditing Labor Law Posters: Best Practices
What does all this add up to? A major headache for large, multi-jurisdiction employers.
Fortunately, labor law poster vendors have tools available to help businesses remain compliant with their program. About 98 percent of employers outsource poster compliance.
Poster Subscription
A strong labor law poster vendor will often provide a subscription that sends updated labor law posters whenever a change occurs, ensuring your locations are always compliant.
Check out GovDocs Update Service here>>
ComplianceCheck
GovDocs’s ComplianceCheck determines whether a poster is in compliance. Scanning the QR code gives location managers one of three messages:
- Green: Poster is compliant
- Yellow: Poster is updated – new poster pending shipment
- Red: Poster is not compliant
Learn more here>>
Posters for Remote Workers
Lastly, with so many employees working from home, maintaining labor law poster compliance takes on an added level of complexity.
Some vendors offer electronic labor law postings, updating new postings automatically and giving employers easy access to their applicable posters.
Conclusion
While the task of ensuring dozens of locations are compliant may seem daunting, establishing a strong process and taking advantage of available tools can give you peace of mind and help you focus on other responsibilities.
GovDocs’s labor law poster management tools provide a smarter, more convenient way to keep your locations in compliance.
This Employment Law News blog is intended for market awareness only, it is not to be used for legal advice or counsel.
