Terms and Conditions
By using this site, you and your company (collectively “Customer”) are agreeing to the following terms and conditions.
GovDocs ELM tools
The GovDocs Employment Law Management Tools (“GovDocs ELM Tools”) are as follows. Not all GovDocs ELM Tools are available through its webstore:
GovDocs Postings Update Subscription: Initial and regularly updated Labor/labour posters and postings, in physical or electronic forms, with optional additional or customized products or services to assist Customers with compliance.
Physical Posters or Posting: Individual labor law posters or postings purchased on stand-alone basis outside of a Postings Update Subscription, e.g. for replacement of poster.
GovDocs Data Subscription: A subscription to readily track and access applicable employment laws and regulations, e.g., minimum wage laws for Customer’s Locations.
GovDocs Notices Subscription: Subscriptions to provide mandatory or desired notices to applicants, customers, employees or other Customer contacts in physical or electronic forms.
Add-ons: Any additional, ancillary or customized products, tools and services provided by GovDocs to a Customer and described in an applicable Subscription Order.
License
GovDocs grants Customer a non-exclusive, non-transferable, limited license to use the GovDocs ELM Tools identified in Customer’s Subscription Order in the regular course of business at the Customer Locations identified in the Subscription Order. Additional terms of this License are:
A. The ELM Data included in the Subscription may be accessed, printed, displayed, transmitted and shared internally as needed in the regular course of Customer’s business at the Customer’s Locations. Copyright notices must be retained on any transmitted or printed items. The Copyright Act (17 U.S.C.A. 107) fair use provision may allow additional uses.
B. Customer may not sell, sublicense, distribute, display, reproduce, store or transfer the GovDocs ELM Tools or ELM Data in any way that would allow non-authorized Customer Locations, affiliates, vendors or other third parties use of or access to the same. Customer may not use any means to discern the source code of GovDocs ELM Tools.
C. Prior to accessing the Customer’s Subscription, Customer will designate its Authorized Users and, when required by the Subscription, assign usernames and passwords to each Authorized User. Passwords shall only be used by the Authorized User to whom issued; sharing of passwords is STRICTLY PROHIBITED. Customer shall bind each Authorized User to compliance with these Terms and Conditions. GovDocs will be immediately notified of any loss, theft or unauthorized use of any of a user name, password, and/or other personal or company identification numbers that may be assigned by Customer, or any unauthorized access to or use of GovDocs ELM Tools or the ELM Data.
D. Customer is solely responsible for use of the Subscription in compliance with all applicable laws and regulations.
E. Customer may not run or install any computer software or hardware on GovDocs ELM Tools or the GovDocs network or introduce any spyware, malware, viruses, Trojan Horses, Backdoors or other software exploits.
F. Customer recognizes that while the Subscription includes information on laws and regulations, GovDocs is not providing legal advice. Customer assumes sole responsibility for decisions or opinions made by Customer in the course of using GovDocs ELM tools and/or ELM Data.
Electronic Poster Sets.
Electronic posters come as a set of required and recommended posters. They are designed to be printed individually in black and white on 8 ½ x 11 paper. In addition, the electronic poster files are accessible to visually impaired employees, coded to work with screen reader software, according to Section 508 guidelines.
i. Compliance with labor law. Posting instructions are included and indicate, where applicable, exceptions to paper color and size. It is the responsibility of the purchaser to print the posters and display the posters in a conspicuous location to be compliant with labor law posting requirements.
ii. Returns. All sales of electronic poster sets are final.
iii. Upgrade of purchase. Electronic poster sets can be upgraded to laminated items within 30 days of order. Contact GovDocs customer service for specific details.
iv. Use of Electronic Poster. Electronic poster files purchased from GovDocs Inc. may only be used in one (1) business location per set purchased. Electronic posters may be reproduced to be used multiple times in the location for which it was originally purchased.
v. Limit on Usage. No poster within the electronic poster set purchased from GovDocs Inc. may be resold or distributed to anyone outside the original business entity that purchased it.
Laminated Posters.
Laminated posters purchased from GovDocs Inc. may not be reproduced, resold or distributed in any format.
i. Shipping: Depending on availability, products purchased from GovDocs Inc. will be shipped the business day following the order date. Orders will be subject to a standard delivery time of 2 to 6 business days. Orders received after 2 p.m. CDT will be reviewed the following business day.
ii. Payment. Credit cards will be billed upon shipment.
iii. Compliance with labor law. It is the responsibility of the purchaser to display the poster(s) in a conspicuous location to be compliant with labor law posting requirements.
iv. Returns. If you are not satisfied with an item you purchased, it may be returned within 30 days of shipment. Upon receipt of the item at our returns center, a refund of the purchase price (minus any applied discount) will be applied to the order. Shipping and handling charges are non-refundable. The customer is responsible for return shipping costs.
HR Forms.
Electronic HR forms packages purchased from GovDocs Inc. are intended for use by the Customer. No form within the electronic HR forms packages purchased from GovDocs Inc. may be resold or distributed to anyone outside the original business entity that purchased it. All sales of electronic HR forms packages are final.
GovDocs Intellectual Property Ownership.
Customer is notified that the following proprietary systems (including without limitation the software, code and source code, enhancements or modifications to software which comprise such systems) and any other products incorporated into or provided with a GovDocs Postings and Posters subscription shall constitute “Intellectual Property” for purposes of the Subscription Agreement: GovDocs Dashboard, GovDocs Compliance Check, GovDocs Poster Check and the QR code on GovDocs Posters, GovDocs Display Check and the QR codes used with Display Check, Wall Check, Plan-o-grams, GovDocs Poster Files, GovDocs Update Grid, GovDocs Alert and Notifier Programs, GovDocs Internet Poster Program, all integrations between GovDocs systems to third party tools for the purpose of delivering poster files or invoices and the GovDocs Download Center.
GovDocs Guaranty.
GovDocs will guaranty that all posters, physical or electronic, comply with posting requirements for each jurisdiction’s labor law(s) at the point of sale. GovDocs does not provide any implied or guaranteed useful term of a given poster as changes to posting requirements are not controlled by GovDocs. If an issued poster does not meet compliance at the time of sale, then the sole remedy of Customer will be GovDocs will provide an updated poster at no charge to the Customer.
Customer Support.
GovDocs’ support team is available from 8:00 a.m.to 5:00 p.m. (U.S. Central Standard Time) from Monday through Friday.
Acceptable Use Policy
Customer has reviewed, understand and will comply with all terms of Acceptable Use policy.
Privacy
Customer has reviewed, understood and agreed to the GovDocs Privacy policy.
