GovDocs, Your Labor Law Compliance Expert
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Labor Law Requirements
What does it mean to "be compliant" with labor laws?
All U.S. businesses with at least one employee are governed by federal, state and local labor laws. Compliance with these laws require employers to display at least one copy of the most current labor law posting in each workplace location. Labor laws change constantly, and it is the employer's responsibility to make sure posters are current and accurate.
As an employer, what are my federal compliance requirements?
The Fair Labor Standards Act (FLSA) governs federal labor law. Current federal regulations require all U.S. businesses with at least one employee to display the following six postings in each workplace location: Federal Minimum Wage, Employee Polygraph Protection, OSHA, FMLA, USERRA, NLRB and EEO.
GovDocs offers all required federal postings in one convenient laminated Federal-on-One poster
How do I determine current labor law requirements for my state?
Each state generates its own set of employment regulations. GovDocs proactively monitors state agencies to determine which labor law changes are mandatory for employers. GovDocs state poster products meet these state requirements.
What happens if my company’s posters aren’t compliant?
Without current state and federal labor law postings, employers risk fines and penalties, damages from lawsuits and, most importantly, loss of brand reputation. GovDocs’ full suite of labor law products makes it easy and cost effective to comply with state and federal labor laws.
Where do I obtain new state and federal postings?
Businesses can obtain postings from individual federal, state and local agencies or from providers like GovDocs. GovDocs is a one-stop resource for all your labor law poster needs.
How often do posters change?
Federal, state and local agencies may change labor laws any time throughout the year – and often do so without notifying individual businesses. An employer must make sure all locations are compliant with the most up-to-date postings. The GovDocs Update Service, for instance, is an annual subscription that automatically provides updated posters to applicable locations whenever changes occur.
If my state's minimum wage is (or will be) higher than the federal minimum wage, which am I required to pay?
Your company’s annual revenue, and whether you do business in one or multiple states, determine whether your minimum wage requirements. In most cases, employers are required to pay the highest wage.
If I pay all my employees a salary, or an hourly rate that exceeds the new minimum wage, do I need new posters?
Yes. Regardless of the wages paid, all U.S. employers with at least one employee are required to display the most current federal, state and local labor law postings. Employers without proper labor law postings risk significant fines and penalties for non-compliance.
Where should I display labor law posters?
GovDocs recommends displaying your posters in well-trafficked employee areas, such as a lunchroom, breakroom, conference space, employee lounge, or kitchen. Some jurisdictions have specific posting instructions, which GovDocs will include with applicable poster order.
Are the posters from GovDocs compliant with federal, state and local requirements?
Yes. All GovDocs posters reflect the exact language and dimensions required by each issuing agency and are reproduced to meet size, font and color requirements. The GovDocs Compliance and Research Team communicates directly with individual agencies to determine compliance requirements and upcoming policy changes.
How many posters do I need to order?
U.S. employers are required to display at least one copy of each applicable posting in each facility or office location.
What poster formats are available?
Posters are available in sturdy laminated formats, English and Spanish translations and convenient electronic documents available for print on demand.
Can you notify me when labor law requirements change?
Yes. GovDocs offers two options to keep you "in the know" on changing labor laws. First, purchase GovDocs Update Service when you purchase posters and GovDocs will automatically send you new posters whenever a mandatory change occurs. Available for laminated and electronic poster formats. Or, sign up for our free mandatory postings update and receive proactive notification of the latest labor law news.
Do you offer a combined state and federal poster?
Yes, GovDocs offers one laminated poster with state and federal postings. Choose your state from the list here.
Do I need special software to print electronic posters?
Electronic posters require Adobe Acrobat Reader at version 4.0 or higher, which is compatible with PC and Mac operating systems. A free download link for Adobe Acrobat Reader is included with all electronic poster orders, or download is here.
Can I print electronic posters multiple times?
Yes. You can print the posters as many times as you need to for one business address. When you purchase electronic posters you agree to order a new set of posters for each business location. The low cost of GovDocs' electronic posters make them a cost-effective compliance solution.Yes. You can print electronic posters as many times as you need to for one business address. As part of your electronic poster purchase you agree to order one set for each business location.
Are GovDocs electronic poster files accessible to visually impaired employees?
Yes. All GovDocs electronic poster files (including federal, state, county and city) are fully accessible to visually impaired employees. They are coded to work with screen reader software, according to Section 508 guidelines.
Can I view a poster image before I order it?
Yes. As part of the online order process, you can view sample posters and detailed product specifications, such as item dimensions.
How will I receive the posters?
Physical posters will be shipped according to the instructions selected at the time of your order. For electronic posters, you can download your posters after you submit your order. You will also receive an e-mail with a download link, as well as a detailed printing and posting instructions.
What shipping methods are available?
Laminated posters ship via UPS. Specify standard ground or next day air delivery when you place your order.
How do I return a poster?
While we stand firmly behind the quality and accuracy of our products, we understand items sometimes need to be returned.
The GovDocs' Return Policy is as follows:
How do I check the status of my order?
To check the status of an existing order, go to My Account (in the upper right corner of the screen), sign-in, click See Orders. Your order history will display, with a status for each order:
- Pending Fulfillment - Order is in process
Order may be able to be changed at this stage. Contact GovDocs Customer Service at firstname.lastname@example.org or 1-888-273-3274.
- Pending Billing - Order has shipped
Click the UPS Tracking # provided to track the shipment.
- Billed - Credit card has been charged
Click the order date to view order details or print a copy. For additional information, please contact GovDocs Customer Service at email@example.com or 1-888-273-3274.
I have a question about my bill. Who do I contact?
Contact GovDocs Customer Service at firstname.lastname@example.org or 1-888-273-3274.
If you are a corporate customer, contact your account representative at 1-866-922-0930.
How do I purchase with a tax-exempt status?
GovDocs charges tax for product shipped within the state of Minnesota. If you order product shipped to a Minnesota location and your company has a tax-exempt status, complete the Minnesota ST3 Certificate of Exemption form prior to placing your order.
Email, fax, or mail the completed form to GovDocs using the details below. GovDocs Customer Service will follow up with you once we receive the completed form.
- Download and complete the form.
- Return the completed form to GovDocs Customer Service:
GovDocs Update Service
What is the GovDocs Update Service?
The GovDocs Update Service is an annual subscription that automatically provides updated posters to applicable locations whenever a labor law posting change occurs.
Update Service is purchased per individual location, in addition to the first set of posters.
Updated posters ship by the 10th business day of the following month at no additional cost. Electronic posters will be available in the GovDocs Download Center for two weeks starting the last business day of the month.
What products are available with GovDocs Update Service?
Update Service is available for GovDocs state and federal poster packages in the following formats:
Does Update Service include posters?
No. GovDocs Update Service is a subscription that must be purchased with a separate state and federal poster package. To continue service after the first year, pay the Update Service subscription fee.
Why do the posters ship out the following month?
Once GovDocs is notified of a labor law posting change, we need to redesign, print and laminate the posters. GovDocs then ships out the new posters to all customers with Update Service. This process takes additional time.
How many locations does one Update Service subscription cover?
GovDocs Update Service is purchased on a per-location basis, one subscription per location. For example, if your location displays two sets of posters, you must purchase two Update Service subscriptions.
Does GovDocs Update Service include city and county postings?
No, Update Service covers mandatory updates to GovDocs state and federal poster packages at this time.
How do I order GovDocs Update Service?
To order GovDocs Update Service:
- From the applicable state and federal poster package page, enter the desired quantity and click Add to Cart.
- Then, in the Update Service box, enter the same quantity (one for each poster package) and click Add to Cart.
- Click Cart Button (upper-right corner) to check out.
When an Update Service subscription expires, will it automatically renew for another year?
No. At the beginning of the month your Update Service expires, GovDocs will contact you to initiate the renewal and billing process.
What's the cost for updated poster shipments under Update Service?
Updated poster shipments are included in Update Service at no additional cost.
How do I know when labor laws change?
- With GovDocs Update Service, we automatically send updated posters to applicable locations whenever changes occur.
- Subscribe to monthly GovDocs Mandatory Postings Updates. Sign Up for GovDocs Mandatory Postings Update at the bottom of the site page.
How do I access the GovDocs Customer Center?
Click My Account (upper-right corner). Log in as a Returning Customer using your email address and GovDocs-provided password.
What information is available in the Customer Center?
The Customer Center provides information on all current and past GovDocs orders, including shipping dates, tracking numbers, invoices and payments.
What is the "My Downloads" Link?
GovDocs electronic postings customers use the Download link to access purchased PDF files.
Why are some of my sales orders showing $0?
Customers with centralized invoicing will see one invoice with multiple $0 sales orders to reflect individual ship-to addresses.